Canadian National Master - Maître Nationale Canadien
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CANADIAN
MASTER NATIONAL RETRIEVER CLUB
CONSTITUTION
AND BY-LAWS
ARTICLE
I
NAME
AND PURPOSE SECTION
1
The
name of this Club shall be the Canadian Master National Retriever Club, herein
referred to as “The Club”. The Club has been incorporated as the Canadian Master
National Inc. SECTION
2 The
mission statement of this club shall be: (a)
The
Club is committed to hunting and the Canadian Kennel Club Hunt Test program as
well as being devoted to the promotion, breeding, training and the best
interests of Retrievers, Standard Poodles and Irish Water Spaniels. In order to carry out this commitment,
dogs which are eligible according to the rules and regulations of the Canadian
Kennel Club will be eligible to be tested once a year, in a non-competitive
manner at the annual National Master Hunt Test Stake. This annual event will allow the talents
of the dogs to be showcased in an atmosphere of good
sportsmanship. (b)
At
the National Master Hunt Test Stake there shall be input from the three (3)
judges who will represent three (3) of the four (4) zones of the country and
there will be utilization of the terrain, bird placement and natural conditions
to provide a significant challenge to the abilities of a master hunting
retriever. (c)
As
a national caliber event, the requirements and rules pertaining to the National
Master Hunt Test Stake should be strictly applied and the tests designed so as
to maintain the high standard expected of retrievers participating in this
prestigious event. (d)
To
exercise all powers now and hereafter authorized by
law necessary to carry on the said corporation or to promote any of the objects
of said corporation, all of which shall be conducted without pecuniary
profit.
ARTICLE II MEMBERSHIP SECTION
1
All
CKC clubs that hold CKC Licensed Hunt Tests are eligible to belong to the
Canadian Master National Club. SECTION
2
Upon
receipt of the annual membership fee, a club shall forthwith become a member of
the Canadian Master National Club.
(a) Member
Clubs have voting privileges for their Regional Director. (b) Member
Clubs are eligible to host the National Master Hunt Test Stake.
(c) Member
Clubs are eligible to nominate a judge for the National Master Hunt Test Stake.
SECTION
3
Each
Member Club and Zone Director shall receive a copy of this Constitution and
by-laws. ARTICLE IIIINITIATION
FEES AND DUES SECTION
1 The
amount of the membership fee (annual dues) may be changed at the business
meeting to be held via telecommunication approximately one month prior to the
National Master Hunt Test Stake.
Any changes in the dues will be announced at the National Master Hunt
Test Stake general meeting.
ARTICLE
IV RESIGNATION SECTION
1.
Any
member club in good standing and not indebted to this club may resign in writing
at any time. Such resignation shall
be effective immediately upon receipt thereof by the
Secretary. ARTICLE
V NON-PAYMENT
OF FEES AND DUES SECTION
1
Membership dues must be paid by January 1. The Secretary shall notify any Member
Club whose dues remain unpaid on February 1 of the current year. If such dues
remain unpaid for thirty (30) days after notification, such Member club shall be
dropped from the roll of this Club. Any such club may apply for reinstatement by
April 1 of that year, with payment of all dues in arrears. ARTICLE
VI SUSPENSION
AND EXPULSION OF MEMBER CLUBS SECTION
1
The
Board of Directors of this Club, by a two-thirds vote, may suspend any member
club for conduct on its part which, in the opinion of that particular voting
group, endangers the welfare or character of this Club. However, no member club shall be
suspended without the opportunity to appear and defend
itself. SECTION
2 If an
emergency is deemed to exist by a majority of the Board of Directors, temporary
suspension may be voted upon immediately upon motion made and seconded. If the member club does not request a
rehearing before the Board of Directors within thirty (30) days, such suspension
shall be permanent until the next annual meeting. If the hearing is heard before the Board
of Directors, the suspension may be lifted by a majority vote, if the matters
which led to the suspension have been rectified. SECTION
3
If
no emergency is deemed to exist, at least thirty days' notice shall be given the
member club of the pending matter, specifying in detail the nature of the
conduct in question. If the member
club does not appear in person or in writing at the hearing set on the matter,
suspension shall be imposed.
Expulsion may occur at the next annual meeting, if the matters which led
to the suspension have not been rectified to the satisfaction of the Board of
Directors. If such matters have been rectified to the satisfaction of the Board
of Directors, the suspension shall be vacated. ARTICLE
VII GOVERNMENT SECTION
1 The
Board of Directors shall be comprised of the Officers (President, Vice
President, and Past President,) plus a minimum of eight (8) Zone Directors, who
are residents of Canada, 2 Directors representing each the four (4) zones across
Canada. The zones are:
Zone I
(East)
Zone II
(Central)
Zone III
(Prairies)
Zone IV
(West)
The Board of Directors will elect a person or persons to the Office of Secretary and Treasurer. SECTION
2
The
Board of Directors shall have full power to conduct the business of this Club
and shall have complete control over its property, policies, and any and all of
its business dealings. SECTION
3 The
Board of Directors of this Club must be C.K.C. members in good standing and must
be members of one of the Member Clubs. SECTION
4
The
Officers shall consist of the following:
(c)
The
Past President shall vote and be an advisor to the Board of Directors. The Past
President shall have one (1) vote. The term of this office is two (2)
years. (d)
The
Secretary and the Treasurer will be appointed by the Board of Directors
irrespective of residency. Both of
these offices may be held by the same individual. The term of the Secretary and Treasurer
shall be for two (2) years. These positions are non-voting positions unless they
have been voted in as a Director. SECTION
5
The
Secretary shall keep a complete record of all Member Clubs and Directors with
their addresses, and of all pertinent information. The Secretary shall notify the Member
Clubs in writing of the date, time and location of the annual meeting of Member
Clubs. The Secretary shall notify
the Directors of any and all meetings.
The Secretary shall be custodian of the records of this Club and perform
all other duties customary to this office SECTION
6
The
Treasurer shall collect and receive all moneys due to or belonging to this Club.
The Treasurer shall deposit all moneys in such banks as shall be designated by
the Board of Directors in the name of this Club. The Treasurer shall have authority to
sign cheques for the withdrawal of funds from such accounts. This same authority is given to the
President. The Treasurer's books shall be open at all times for inspection by
the Board of Directors or any Member Club.
The Treasurer shall report to the Board of Directors at every meeting as
to the condition of the finances of this Club. The Treasurer shall prepare a report of
all moneys received and expended during the year, to be completed by January 31,
and shall present the same to the President, who shall direct an independent
review thereof. Such report shall
be presented to the membership at the succeeding annual meeting. The Treasurer shall perform such other
duties as may be directed by the Board of Directors. The Treasurer shall be
bonded in such amount as may be determined by the Board, and shall have a limit
of $1,000.00 on single-signature cheques.
An external audit of the Club’s
financial statement will be required annually unless there is a 2/3 majority
vote at the Annual General meeting that the Treasurer’s
report be accepted without audit. SECTION
7
Zone
Directors will be elected as follows: during election years, the Secretary will
request that each Member Club submit one (1) name for the position of Regional
Director. This must be received by the Secretary by April 30th. The two (2)
persons who receive the majority of votes from that region will be elected to
represent that Zone. In the case of a tie, the names will be resubmitted to the
Member Clubs for a vote. The
Secretary shall keep a record of this nomination and voting process and it shall
be open for examination.
Zone Directors must reside in the zone they represent. Terms of office
shall be for two years. Whenever
possible Member clubs should be encouraged to nominate persons who are active in
Hunt Tests and who may be able to attend the Annual General Meeting at the
National Hunt test. SECTION
8 The
new Board of Directors shall be announced at the Annual General Meeting held the
day before the National Master Hunt Test Stake. The new Board of Directors shall
commence their duties January 1, in the following year .
SECTION
9
Vacancy in Office (a)
Any
Officer or member of the Board of Directors may be removed by a two-thirds vote
of the remaining officers and directors at any time for violation of duty. Removal shall be deemed a vacancy in
office. (b)
In
case of a vacancy in any office or of a Zone Director, that position shall be
replaced for the balance of the unexpired term by a person chosen on majority
vote of the remaining Directors, meeting the necessary residential requirements
for the position. In the event of
removal of the President, the Vice President shall preside.
SECTION
10
The
fiscal year of this Club shall begin on January 1 and end on December 31 of each
year. ARTICLE
VIII MEETINGS SECTION
1
An
Annual Meeting of the Board of Directors will take place each year on the day
before the first day of the National Master Hunt Test Stake, at a location which
shall be as close as practicable to the location of such test, and at such time
as shall be designated by the President.
In addition, special email or conference call meetings of the Board of Directors may be held provided there is participation by at least 2/3 of the Board of Directors. Such meetings may be called as follows:
(a)
By
the President on ten (10) days’ written notice to the Directors designating the time and place
and stating the Purpose thereof
or (b)
Upon
receipt of requests in writing from not less than three (3) Directors, in which
case the Secretary of this Club shall call and duly give notice of a special
meeting of this Club, stating the purpose, time and place
thereof.
(i)
the
nomination and selection of the
Board of Directors and Officers of the Canadian Master National
Club; (ii)
the
location, dates and judges for the following year’s National Master Hunt Test
Stake; (iii)
the
host Club for the National Master Hunt Test Stake to be held two (2) years
later. SECTION
2
The
Annual General Meeting of representatives from Member clubs shall take place
each year on the day before the first day of the National Master Hunt Test
Stake, at a location which shall be as close as practicable to the location of
such Test, and at such time as shall be designated by the President. All
individuals who belong to a Member Club are invited to attend this
meeting.
SECTION
3
Forty
(40) days' written notice of each annual meeting shall be given to each Member
Club. SECTION
4
At
the Annual General Meeting the following will be
announced:
(i)
The
Board of Directors
and Officers of the Canadian Master National Club if newly
elected; (ii)
The
location, dates and judges for the following year’s National Master Hunt Test
Stake; (iii)
The
host Club for the National Master Hunt Test Stake to be held two (2) years
later. SECTION
5
At
the Annual General Meeting there will be a report to the group
by: (i)
A
representative
from the previous year’s National Master Hunt Test Stake; (ii)
The
Marshal for the current year’s National Master Hunt Test
Stake; (iii)
A
representative from the Club hosting the next year’s National Master Hunt Test
Stake. SECTION
6
New
business proposed at the Annual General Meeting will be discussed but decisions
will be deferred until the following year’s meeting to allow sufficient time for
consideration by all Directors. SECTION
7
At
the Annual General Meeting it will be proposed that the Club’s financial
statement as presented by the Treasurer be accepted without external audit. There must be a 2/3-majority vote to
support this motion or an external audit will be required. ARTICLE
IX THE
NATIONAL MASTER HUNT TEST STAKE SECTION
1
For
the purposes of conducting the National Master Hunt Test Stake, the country
shall be divided into four (4) zones as follows:
Zone I
(East)
Zone II
(Central)
Zone III
(Prairies)
Zone IV
(West)
SECTION
2 The
site of the National Master Hunt Test Stake shall be rotated annually with the
following order: Zone II, Zone III, Zone 1, and Zone IV.
The site and host Club for the Master National Hunt Test Stake will be determined two (2) years in advance by the Board of Directors after evaluating proposals submitted by potential Host Clubs in the designated Zone. Proposals will be judged with regards to suitability of the available property and equipment, convincing evidence of a dedicated work force and the experience of the personnel involved. Notwithstanding the above, in the event the Board of Directors, after reasonable effort, is unable to obtain a suitable site in the prescribed zone for the National Master Hunt Test Stake, the Board may select a site in another region or use the same region in two (2) successive years. In selecting such a site, care should be exercised that the return to the prescribed system of rotation can be most promptly and easily accomplished. SECTION
3
Both
the Host Club and the National Master Hunt Test Stake Committee shall follow, as
closely as practicable, the policies and procedures for internal operations
adopted by the Board of Directors of this Club. The National Master Hunt Test
Stake Committee shall be defined as those members of the Host Club and others
directly responsible for conducting the annual Hunt Test
Stake. SECTION
4 In
the event that any of the persons selected as judges is not able to serve, or
resigns, the Board of Directors shall have power to make further appointments
from persons meeting the qualifications. SECTION 5 Number of Contestants, Eligibility and Entry Fees
5.1 Guidelines
(a)
The
National Master Hunt Test Stake shall be for dogs that have met the
qualifications outlined in this Constitution. (b)
This
stake shall be run not more than once in any calendar year by a club formed for
this purpose and duly accredited by the CKC. (c)
At
the conclusion of the stake, the Hunt Test Chair will name all the dogs that
received a qualifying score. 5.2
Qualification
(a)
All
dogs entered in the National Master Hunt Test Stake must have, or be eligible
for, a CKC registration number or an Event Registration Number (ERN) or a
Miscellaneous Certification Number (MCN). (b)
Entry
in the National Master Hunt Test stake shall include the
following: (i)
Dogs
with a CKC Master Hunter title and who have received two (2) qualifying scores
in CKC Owner Handler Master Hunt Tests and/or Master Hunt Tests in the current
year after the closing date for the previous year’s National Master Hunt Test
Stake; (ii)
Dogs
with a CKC Grand Master Hunter title. 5.3
Entries (a) The Hunt
Test Secretary of the organization hosting the stake shall make entry
information available to the owners of all qualified dogs. (b)
Proof
that the dog is qualified according to the conditions laid down in these
regulations must accompany the entry form. (c)
Entries
will close ten days before the start of the National Master Hunt Test Stake. The
draw to determine running order will be held at that time.
(d)
Dogs
which qualify at a test held so close (within 7 days) of the National Master
Hunt Test Stake’s closing date for entries would be eligible to enter the
National Master Hunt Test Stake held the following year, provided the dog was
not entered in the current year. (e)
Premium
Lists shall include the following: (i)
Information
regarding the stake (ii)
Qualifications
for entry (iii)
Entry
and other fees (iv)
Date
of closing of entries (v)
Name
and full address of person to whom entries are to be sent (vi)
Date
of test. (vii)
Exact
location with map (viii)
Names
of approved judges (ix)
Prizes
offered (x)
Club
name(s) and date(s) that the required qualifying owner Handler Master Hunt Test
and/or Master Hunt Test scores were obtained. (f)
Owners are to be advised that entries received after close will not be
accepted. 5.4
Specifics (a)
The
National Master Hunt Test Stake shall consist of the following:
(i)
Two
series of multiple land marks; (ii) Two series of multiple water marks; |